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Selling to the State of West Virginia

Purchasing portal, certifications and where to get help

How a company registers as a supplier with the State of West Virginia, the state's certification programs, and where to get help in West Virginia, with the official sources. Federal registrations such as SAM.gov are in the federal guides.

Purchasing portal

wvOASIS Vendor Self-Service (VSS), West Virginia Purchasing Division

How to register

  1. Go to wvOASIS.gov and create a Vendor Self-Service (VSS) account. If the business already has a vendor record or user ID in VSS, claim it instead of creating a new one.
  2. Complete the Vendor Registration and Disclosure Statement in VSS. Have ready: legal name, physical address, phone number, current federal tax ID number and, if possible, a Dun & Bradstreet number.
  3. Set up commodity codes in VSS to get email notices of bid opportunities.
  4. Pay the $125 annual fee if your orders from state agencies will exceed $5,000 in total in a year. The Purchasing Division says vendors with only sole-source sales, or competitive sales of $5,000 or less in a fiscal year, are exempt. Branches that share one tax ID pay one fee.
  5. Paper option: fill in Form WV-1 and mail it with a $125 check or money order payable to the State of West Virginia to Purchasing Division - Vendor Registration, 2019 Washington Street East, Charleston, WV 25305-0130. The Purchasing Division's registration guide says the WV-1 can also be submitted by email.
  6. To apply for Small, Women- and Minority-Owned Business (SWAM) certification, complete Section 4 of the same Vendor Registration and Disclosure Statement (Form WV-1). SWAM certification lasts two years.
  7. Keep state licenses current. Form WV-1 says vendors must be licensed and in good standing with agencies such as the Secretary of State, the Tax Department and the Insurance Commission.
  8. Find bids: the Purchasing Division says solicitations over $20,000 are posted on the West Virginia Purchasing Bulletin in VSS, and registration is not required to view and bid on solicitations. Registration is required to receive purchase orders or contracts, as W. Va. Code 5A-3-12 requires.
  9. Need help? Purchasing Division vendor registration: purchasing.vendorregistration@wv.gov. The registration guide lists 304-558-2306; Form WV-1 and the Vendor Registration page list 304-558-2311.

State certifications

  • Small Business (SWAM)West Virginia Purchasing DivisionIndependently owned or operated businesses whose owners are U.S. citizens or noncitizens in full compliance with U.S. immigration law, and that, with affiliates, have 250 or fewer employees or average annual gross receipts of $10 million or less over the previous three years. Apply on Form WV-1. Lasts two years. Form WV-1 says a SWAM applicant certifies that the state where it is headquartered does not deny a like certification to West Virginia businesses and does not give small, women- or minority-owned firms a preference that West Virginia businesses cannot get.
  • Women-Owned Business (SWAM)West Virginia Purchasing DivisionBusinesses at least 51% owned by one or more women who are U.S. citizens or noncitizens in full compliance with U.S. immigration law, with women controlling management and daily operations. Apply on Form WV-1.
  • Minority-Owned Business (SWAM)West Virginia Purchasing DivisionBusinesses at least 51% owned by one or more minority individuals (Form WV-1 defines African American, Asian American, Hispanic American and Native American), with minority individuals controlling management and daily operations. Apply on Form WV-1.
  • Disadvantaged Business Enterprise (DBE)West Virginia Department of Transportation (WVDOT), Division of Highways, Civil Rights Compliance DivisionFirms owned and controlled by socially and economically disadvantaged individuals, for contracts funded by the U.S. Department of Transportation (USDOT). The Civil Rights Compliance Division page lists dot.eeo@wv.gov for DBE inquiries, including certifications.

Where to get help in West Virginia

The federal guides

  • Where to startThe order: the basics, codes and size, SAM.gov, certifications, drone rules, documents, where to sell, and free and low-cost help.
  • SAM.gov registrationThe federal government's free registration for companies that want federal contracts: the Unique Entity ID, the CAGE code and the yearly renewal.
  • Codes and profilesNAICS and PSC codes, SBA size standards, CAGE and NCAGE codes, and the SBA Small Business Search profile buyers search.
  • SBA certificationsThe SBA's 8(a), HUBZone, women-owned (WOSB and EDWOSB) and veteran-owned (VetCert) programs: who each is for and how to apply.
  • Drone complianceThe rules for selling drones to government and flying them: NDAA and the American Security Drone Act, Blue UAS, the FCC, FAA Part 107, ITAR, EAR and CMMC.
  • Documents to prepareWhat government buyers, SBA lenders, SBIR and STTR programs and investors ask to see.
  • Selling to federal buyersWhere federal contracts, subcontracts and research funding are posted: SAM.gov, primes, the GSA schedule, SBIR and STTR, DIU, AFWERX, the Army, the Navy, SOFWERX and DHS.
  • Utilities and public buyersUtilities, HUD-funded agencies, state transportation departments, cities and counties, and cooperative contracts such as Sourcewell and NASPO ValuePoint.
  • Free and low-cost helpAPEX Accelerators, SBDCs, SBA district offices, SCORE, veterans' and women's business centers, MEP centers and agency small business offices.

Official sources

Last checked September 25, 2026. Rules, fees and programs change; the official sources are where to confirm them before applying or spending money.

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Autonomy Runway is not a law firm, an accounting firm or a financial adviser, and nothing we publish is legal, tax or financial advice. The guides are general information with links to the official sources, and the tools organize your own facts and decisions. For advice about your situation, talk to a lawyer, an accountant or a financial adviser. See all our disclaimers.